Privacy Policy

Last Updated: May 31, 2021

Introduction

VRC Engineered Solutions (“we”, “our”, “us”) is committed to protecting the privacy and security of personal information. This Privacy Policy describes how we handle personal information that we may collect through our services or interactions with you online or offline. If you have any questions, please contact us using the methods provided at the end of this Privacy Policy.

Scope

This Privacy Statement applies to your use of our website and services. This website may contain links to other Websites that are operated by third parties. We do not review, control, or monitor the privacy practices of Websites operated by others and are not responsible for their privacy practices or content.

Personal Information We Collect

Below are the types of personal information we may collect:

Contact information, such as name, company name, email address, postal address, phone number, and website.
Account details and commercial information, such as products or services purchased, obtained, or considered.
Customer records, such as credit/debit card number and other financial information as needed to process transactions.
Professional or employment information, such as occupation, title, education, and work history.
Internet usage information, such as your interaction with our website.

How We Collect Personal Information

Since we are primarily a business-to-business (“B2B”) offering the personal information we collect about individual consumers is very limited and generally collected only in the context of the consumer acting on behalf of their employer to do business with us. For example, an individual employee may fill out a form, request a quote, or provide us with information to place an order on behalf of their employer.

Note: You may voluntarily choose to provide us with additional information, such as when you send us an email, sign up for a catalog or newsletter, submit an open form, or apply for a job. For example, if you send us an email or give us a call, we may collect your name, contact information, and any associated messaging to respond to your question or communication.

How We Use Personal Information

We collect personal information as necessary to facilitate transactions and provide services related to the operation of our business. This may include processing orders, responding to inquiries, sending communications and offerings, fulfilling legal and regulatory requirements, evaluating transfers of some or all of our assets, conducting research, development, quality assurance, and protecting our rights and the right of others.

Information Sharing

We do not sell personal information. However, we reserve the right to share the personal information outlined above with law enforcement when legally required, at your direction, or with service providers to carry out business purposes. When we share personal information with service providers for a business purpose, we enter into a contract that describes the purpose and requires the service provider to not use personal information for any purposes except to perform the contract.

Children and Minors

Our website is not directed to individuals under the age of eighteen (18) and we do not knowingly collect the personal information of any children or minors. If you are concerned about your child’s use of our website, you may use web-filtering technology to supervise or limit access to our website.

Rights and Choices

Depending on your jurisdiction, applicable laws may entitle you to rights and choices as it pertains to your personal information. For example, the right to access personal information, delete personal information, or opt-out of the sale of personal information. If you believe that you have applicable rights, please contact us using any of the methods listed below with details regarding your request to exercise your rights and we will respond promptly. We do not discriminate against individuals for exercising their privacy rights.

Note: Under California’s “Shine the Light” Law, California residents are entitled once a year, free of charge, to request certain information regarding our disclosure, if any, of personal information to third parties for their direct marketing purposes in the preceding calendar year. We do not share personal information with third parties for their own direct marketing purposes.

Do Not Track

We also encourage all visitors to exercise control of their privacy by adjusting browser settings on devices (e.g., Chrome, Edge, Firefox, Internet Explorer, or Safari). Note: Because there currently is not an industry standard for Do Not Track (“DNT”) signals, this website does not recognize DNT signals.

Social Media Plugins

Our website may use social media plugins (e.g., Facebook, Twitter, LinkedIn, and Instagram) to enable you to easily share information with others. When you visit our website, the operator of the social plugin can place a cookie on your computer, enabling that operator to recognize individuals who have previously visited our website. If you are logged into the social media website while browsing our website, the social plugins allow that social media website to share data about your activities on our website with other users of their social media website. We do not control any of the content from the social media plugins. For more information about social plugins from other media websites you should refer to those websites’ privacy and data/information sharing statements/policies.

Changes

We may change this Privacy Policy at any time and changes shall become effective on the date they are posted. If we make a significant change to our Privacy Policy, we will post the change to this page.

If you have questions or comments about this Privacy Policy or would like to exercise applicable rights and choices, feel free to contact us at 414-586-3535, message us, or write us at 7900 N. 73rd St., Milwaukee, WI 53223

Last Updated: May 31, 2021

Purpose

VRC Engineered Solutions (“we”, “our”, “us”, the “Company”) processes the personal information about job applicants, employees, and contractors of the Company for a variety of business and legal purposes. The purpose of this Applicant, Employee, and Contractor Privacy Notice (“Notice”) is to inform job applicants, employees, and contractors of the Company about the scope of your right to privacy in the workplace; the types of personal information we collect from and about you, how we do it, why we do it, who may have access to it, how we retain and dispose of it, how we protect it, and our expectations of your conduct with regard to safeguarding employee information.

Scope

Applicants, employees, and contractors should generally not have an expectation of privacy when accessing, connecting to, or using information systems or devices that are connected to our networks. Applicants, employees, and contractors should not have an expectation of privacy in the physical workplace other than in traditional private spaces such as restrooms, maternity rooms, locker rooms, etc.

How We Collect Personal Information

VRC Engineered Solutions collects personal information from and about applicants, employees, and contractors, some of which is sensitive (See APPENDIX A for the information collected). This information is obtained in different ways, such as when you apply for employment, go through onboarding, throughout your employment relationship, and throughout any contractual relationship. The types of personal information we collect, and use depends in part on your role. We collect and use this personal information to facilitate your employment, create a safe and secure environment for our employees, customers and clients, and meet legal and compliance requirements. You should expect that personal information we process will be used only for legitimate business purposes and not for any other reasons absent your consent.

Your Rights and Choices

You have the right as employees to contact your HR Representative to access or correct your own information. We retain personal information only as long as legally required or as necessary to fulfill the purposes for which it was collected. If you believe that you have applicable rights, or have any questions related to this Notice, please contact your HR representative.

Protection of Personal Information

Protecting your information from unauthorized disclosure, use, or loss is of the utmost importance. No system for safeguarding personal or other information is 100% secure and even though we have taken steps to protect your personally information from being intercepted, accessed, used or disclosed by unauthorized persons, we cannot fully eliminate security risks associated with personal information. However, we employ technical, physical, and administrative controls to safeguard our information systems that contain employee information. We put in place controls and contractual obligations on third parties that have access to employee information to the extent feasible.

Applicants, employees, and contractors are expected to take measures to protect their personal information in their possession and control in accordance with our Information Privacy Policy. Applicants, employees, and contractors should immediately report suspected or actual unauthorized disclosure, use, or loss of personal information (e.g., loss of a device or file containing employee information; improper use by an individual with otherwise legitimate access to a Company information system or device; unauthorized access of an email account or tool containing employee information) to your manager and directly to the information security team at roman.b@vrc-es.com

Accessing, collecting, disclosing, copying, removing, or destroying employee information for purposes other than those described in this Notice or other legitimate Company business is prohibited.

EMPLOYEE PERSONAL INFORMATION GUIDE

Types of information we may collect and use

Routine contact and job-related information.

Examples:

Name, home address, mailing address, phone number, email address, date of birth, gender, emergency contact information, employee ID number, dependent and beneficiary information, and/or performance information

Sensitive contact and job-related information.

Examples:

Social Security Number, bank account number, driver’s license number, passport number, tax records, and/or payroll records

HOW WE COLLECT IT

Provided directly by applicants and employees.

Examples:

Job applications and resumes, tax forms, payroll and direct deposit forms, beneficiary designation and dependent verification documents, medical and leave or accommodation forms

Obtained from third parties.

Examples:

Professional sites and job boards such as LinkedIn and Indeed, background checks (e.g., criminal records, credit reports, drug and alcohol test results, motor vehicle records), and/or referrals from previous employers or others

Generated internally.

Examples:

Performance reviews, career planning documents, internal job applications, recognition programs, corrective action documents, electronic, video, audio, biometric, and other access and monitoring systems used by security personnel to keep employees and others safe, or reports from software applications

WHY WE COLLECT AND USE IT

To facilitate your employment.

Examples:

To identify and communicate with employees, verify eligibility for and administer benefits (e.g., compensation, health and financial benefits, insurance, leave of absence and accommodations), and/or determine eligibility and fitness for employment and advancement (e.g., salary and bonus determination, talent management and succession planning, learning and training management, recognition platforms, employee opinion surveys and evaluations)

To ensure the safety of employees, customers, and guests.

Examples:

To monitor and deter external and internal threats and fraud, manage emergency situations, provide secure access to facilities, and/or maintain access logs

To meet legal and compliance requirements.

Examples:

To comply with contracts and policies, investigate legal and ethics complaints and concerns, defend or pursue litigation or investigations, respond to court orders, or comply with applicable laws and regulations

WHO MAY HAVE ACCESS TO IT

Internal parties.

Examples:

Human Resources, Human Resources Technology Services, Corporate Information Services, Compensation, Benefits, Corporate Security, Legal/Compliance, Talent Acquisition, and/or other departments and employees with a legitimate business need to receive and use the information

External parties offering or providing products or services to or on behalf of Company.

Examples:

Vendors, attorneys, accountants, auditors, consultants, contractors, and/or strategic partners

Governmental/regulatory parties.

Examples:

Law enforcement agencies, government agencies, civil litigants, court, other parties pursuant to requirements of a merger, and/or an acquisition or sale of Company assets